Has anyone experienced this issue before SharePoint Android App - Open Google Maps | Microsoft Community Hub and if so, how did you resolve it?

Just wondering if anyone has used sharepoint for emergency management? Would you be willing to briefly share with me your basic layout of the site and pages?

Biggest thing is most users of the site wouldn't be users in my active directory. But I also don't want it fully open to the public for obvious reasons. Is this a good idea or should we look at more specialized software/SAS?

I am sure this is a common thing but I just don't know how to make this work.

I have 9 SharePoint's that the same group of people need to access. The group are managed on a SharePoint list right now and is regularly updated as people join and leave.

Currently I have to add and remove people from all 9 SharePoint's as the group changes.

What is the best way to create some sort of group that I add and remove users from that automatically updates all SharePoint sites?

I have a customer that uses a Sharepoint, Teams, Onedrive sync and Office 365 desktop apps in Windows 11.
Mostly used for file storage. Mostly Office files that are accessed and edited by multiple people. Since a few months multiple computers/users are making duplicate files and folders with the computer name appended at the end.
I know this can happen because of syncing problems with files. But it's very strange it happens to folders as well. When a folder is created with the appended computer name all the sub folders inside of it are also created but then without the appended computer name.

Any of you had this problem and know of a solution?

Ok. Losing my mind a bit here! I need to enable users to have a list view in an SP library, but only be able to access the documents they have permission to view (and still see those listed that they don't have access to).

We have migrated, and set up, our permission groups and have tried literally everything, even Powershell but we can only set it so that people either can't see anything they don't have access to OR they can see them, read them and we can stop them downloading them at the most.

As we are migrating from another document management system we really want to try to keep visuals as similar as possible for now. The other problem is that when you send someone a link to a file within a restricted folder, they can access it from the link you sent but then they are unable to see the pathway back to it without the link again (due to the list settings)!

We have created our own custom permission level BUT when you go to the list below to select the permission levels, there is no option, or combination of options that will allow people to see the list only unless they have unique access granted.

Have scoured the internet reading articles like this:https://lightningtools.com/permissions/sharepoint-2016-permissions-guide/
but there is ALWAYS read level access!

I'm hoping this makes sense to someone!!

Hey folks,

Looking for some wisdom from anyone who's been through something like this.

I’ve been brought in to salvage a largely botched Dropbox > SharePoint Online migration for a media company heavily reliant on Adobe Creative Cloud products—especially InDesign and InCopy. The current situation is... rough:

• Users are syncing 3-4 large document libraries, each between 1-2 TB and containing 250k to 450k items.
• They're seeing slow sync times, missing lock files (so multiple users can open and overwrite the same InDesign file), and duplicate files mysteriously appearing.
• Frustration is high. There's zero trust in the platform at this point.

I’ve considered a few strategies:

• Breaking up libraries into smaller, more manageable libraries based on function/team.
• Using "Add shortcut to OneDrive" instead of syncing full libraries, though I know this can introduce its own set of problems.
• Exploring tools like Cloud Drive Mapper to better mimic the mapped-drive experience they had with Dropbox.

I'm also wondering if syncing SharePoint at all is even viable for a creative/media-heavy org like this, or if I need to look into some sort of hybrid/cloud file system solution entirely.

Anyone out there tackled something like this? I’m open to any and all suggestions, even if it means pivoting from what we’re doing. Would love to hear what’s worked (or not worked) for others in similar environments.

Thanks in advance!

My company has dozens of customers, all small and small-medium companies, that we'd tentatively like to move to something like Sharepoint Online. They either would like to stop using LAN file serving, or don't want to start, and do want to share files. They all have 365 tenants. Items:

1. SharePoint synching by OneDrive Sync, was very unhelpful in a few ways. We are moving some to Files within Teams, but we'd like to see a simpler result needing fewer mouse-clicks and setup on the user end. Solid sync to desktop would be a plus, but not mandatory, as long as it's simple in use and administration. We do need real permissions.

2. If licensing didn't exist, ownCloud in the cloud authenticated through Azure would seem a great option. But we cannot afford to charge more than a few dollars per user, and we cannot afford the tech time to maintain one VPS per customer.

3. To a small number of larger customers, we sell a relatively big document management product, hosted in VPS. But this is significant overkill even for many of them, and utter extreme overkill for the majority of our customers. So I pulled up a list of document management products which run within Azure, and there was something like forty of them! We're not going to take the enormous time needed to sift and test; we would love to get recommends, for something which produces simplicity, reliability, inexpensive (maybe $5 per user cap, less preferred), and runs within Azure/SharePoint. As long as the product has a solid longstanding team, we're fine with open source or flat commercial or somewhere in between.

Hi,

I am creating a SharePoint site for a small business that has about 15 employees.

Just wondering if there are any free document management system boilerplate templates than enable me to track when policies need to be reviewed and has a setup of how I should be separating these people.

I’m guessing Accounts, Compliance and Admin should all have their separate sites, but at the same time there is not enough people to justify the need for these seperate sites given that management needs to be a part of/oversee all of them.

Cheers for any suggestions

I have been recently moving files/folders from one SharePoint site to a different one. I have noticed that the amount of space we are using is increasing quickly. Does it not free up the space from the old site when I do the move? Maybe for versioning? So, if I move a 1 GB file from one site to another, it ends up using a total of 2 GB?

Hi guys,

I'm interested in linking each group mailbox in Outlook 365 (mailbox created automatically by SharePoint when you add a site) to a folder in the related SharePoint site.

I'm a MSFT Business Standard user, with the Power Automate add-on.
I was hoping PA would help, but I hit roadblock after roadblock.

Anyone know if this has been done and referenced somewhere already?

Cheers,

Junk.

TLDR:

Has anyone gotten the Microsoft copilot agent SharePoint SSO component to work?
If so, can you advise did it "just work" or did you have to take additional steps?

Detail:

For copilot agents to be of any value in sharepoint, they need to use single sign on.
Microsoft dont have an app or webpart for this, but they do provide sample code and a series of steps to get it to work, located here in github.

Ive been through the steps a number of times but never got it to work. it puts a button at the bottom of the sharepoint page which opens up a window that just says "loading" forever.

Im not a developer and despite working through the output from browser dev tools, examining the source in vscode & trying to get sharepoint workbench working, ive hit the limit of my current skillset.

Appreciate any experience and expertise that people on this sub may have in this area.

Automating SharePoint Folder Creation and Permission Setup for Employees via PowerShell – Advice Needed
Hey everyone,

I'm working on a project where I need to automate the creation of 100 folders on a SharePoint site, with one folder per employee. The main goal is to allow each employee to upload and update only their CV in their respective folder—no access to anyone else's folder.

I’d like to accomplish this using PowerShell, to save time and avoid manual setup in the SharePoint UI.

Here's what I'm aiming for:

• Create 100 folders on a document library (e.g., https://company.sharepoint.com/sites/hr/EmployeeCVs)
• Each folder named after the employee (e.g., John.Doe, Jane.Smith)
• Grant unique permissions so only that specific employee has access to their folder
• Possibly inherit from a CSV containing names and emails
• Optionally, notify the employee by email once their folder is created

What I’ve considered:

• Using PnP PowerShell (PnP.PowerShell module) for SharePoint Online interaction
• Breaking inheritance and assigning individual permissions using Set-PnPListItemPermission
• Reading employee data from a CSV with Import-Csv
• Ensuring folders are created as actual list items in the document library

Questions:

• Has anyone implemented something like this? Any gotchas or best practices?
• Is there a better way to manage per-user folder permissions at scale?
• How can I make sure the folders are created cleanly and permissions don't conflict with SharePoint group defaults?

If anyone has code snippets, templates, or general advice, I’d love to hear it. Happy to share my final script once I get it working smoothly.

I tried ChatGPT, CoPilot, Grok to get the needed commands but i am always getting several errors and can't solve it correctly

Thanks in advance!

Body:
Hey everyone,

I'm working on a project where I need to automate the creation of 100 folders on a SharePoint Online document library—one for each employee. The goal is to allow every employee to upload and manage their own CV in their respective folder, while restricting access so they can’t see or edit anyone else’s folder.

Here's what I’m trying to achieve:

• Create 100 folders under a SharePoint library (e.g., https://company.sharepoint.com/sites/hr/EmployeeCVs)
• Name each folder after the employee (e.g., John.Doe, Jane.Smith)
• Break inheritance and assign unique permissions so only that employee can access their folder
• Pull data from a CSV file with employee names and email addresses
• (Bonus) Send each employee a notification email once their folder is set up

What I’ve tried:

I’ve used ChatGPT, GitHub Copilot, and Grok to generate the PowerShell commands, and while I’ve gotten close, I keep running into errors—mostly around permissions not being set correctly or folders not being created as expected. I’ve spent a good amount of time debugging but haven’t been able to get a clean, working solution end-to-end.

I’m using PnP PowerShell (PnP.PowerShell module) for interacting with SharePoint Online, and reading employee data via Import-Csv.

What I need help with:

• Has anyone successfully done this before? Any scripts, examples, or lessons learned?
• Best practices when applying individual permissions at scale in SharePoint?
• How can I ensure permissions are cleanly set without interference from default group permissions?

If anyone has tips or could point me toward a working script, that would be amazing. Happy to share back my final solution once I get it all working.

Thanks in advance!

In many of my SharePoint lists, I have Date & Time fields which are set as Date Only. So users get a date picker, but no time picker.

I know that when you have a field set up like this, SPO sneakily appends a timestamp to the date, and it uses 00:00:00 for that timestamp.

So a user in Sweden (UTC+1) uses the date picker to select 7 April 2025. SPO sneakily appends the timestamp so it's now stored as 7 April 2025 00:00:00.

When I view the record in the UK (UTC), instead of showing me 7 April 2025 as the date, SPO removes one hour from 7 April 2025 00:00:00, resulting in 6 April 2025 23:00:00 and shows me 6 April 2025 as the date.

To make matters worse, if I Get Data from that list in Power BI, Microsoft performs yet another "secret calculation" and shows me the date as 06 April 2025 00:00:00 in the dataset.

The SharePoint list is used globally. Regardless of what timezone a user sits in, if they select a date, I want that date to show for every single user, regardless of the timezones the users sit in.

Is that even possible without having to bring in Power Automate?

I use a SharePoint list in my org as a response tracker, and one of the views is set up so that approvers can read description in an enhanced rich text field, then approve the response by editing an choice column with in-line editing enabled next to it.

The content of the text field is often quite lengthy, and up until recently that hasn't been a problem as the view is set to autofit height so the row expanded to fit the text as needed.

Yesterday I noticed that this had changed and there appears to be some kind of hard limit on the row height, meaning the text field is getting cut off for some of the longer descriptions.

Try as I might, I cannot find a setting to change this, nor evidence of it happening to anyone else. Anyone come across this, or have a solution?

Hey all,

I'm not exactly sure of the correct terminology here, but I think the question explains it. I'm looking to create a folder for posterity, in this case drive wipe certs, to which new docs can be added, but cannot be deleted or edited.

I'm assuming the answer is something like "Yes and no," as in, an admin can change it any time they want, but I'm just curious if I can do something to secure the documents in perpetuity.

Thanks for any tips.

Hello,

I've been looking around and is my understanding correct that there is no way to kick users out of a file that has been opened with Sharepoint online. That is for a site using the modern UI, seems like publishing features can only be switched on for a classic site.

What are people doing if a file accidentally gets left open on someones computer?

We have a file which is password protected. With sharepoint this means only one person can use it at a time once it gets opened. So the only real operational solution is to have them check it in and out.

But what happens if someone doesnt check it out and leaves it open, do we have to find the computer reset it and then wait for the sync to time out?

It doesnt happen often but the file was previously on a on-prem file share and the user could be manually kicked by an admin.

Thanks!

Hello,

I love using MS List! I'm as familiar witht exact formulate to use for the SUM of "calculated" weekly, monthly, yearly totals. If you would please, spell it out for me exactly how if should be in an example.

Thank you so much!!!

Jeff

I'm setting up a new library and process for my org's contracting. The current plan is to have each new purchase/contract be a Document Set so we can tag it with things like FY, expiration, buyer, contractor, blah blah. Very good, big fan. However, within that DS, we'd like to keep a little bit of our previous 'skeleton' of folder structure; nothing too nestled and many levels, but just high-level organization that seems like it'd be simpler to keep folders for drag-and-drop instead of having to tag each file as what would otherwise be the folder name, and there's one or two templated files that are also part of this 'skeleton' that we'd want copied in.

Is there a way to automate creating that template folder structure when a new DS is created? I have a folder in the library that users can open, select-all for its guts, and "Copy to" the new Document Set, but if that can just happen automatically that would save folks time clicking around.

I'm investigating changing my org's domain name in Sharepoint and reviewed all the Limitations listed in the Learn article for the migration and haven't need any limitations that impact us without a remediation for the limitations with the exception of Microsoft Loop.
https://learn.microsoft.com/en-us/sharepoint/change-your-sharepoint-domain-name

Per the article:

|| || |Loop|Existing workspaces can't be shared and new pages can't be added to them.|No action is available.|

Does anyone have experience with this migration and also utilize Microsoft Loop, if so what did you do to fix it or workaround?

Also any advice/pitfalls for the change in general would be appreciated.

I need some help deleting files from our Preservation Hold Library, specifically files that have been in there for longer than our Hold period.

Our lifestyle policy is set to 7 years. So I should be able to delete something from 2015. However, I get an error: "Request was canceled by event received. If attempting to delete a non-empty folder, it's possible it's on hold".

I'm not deleting a folder, though, it's a file. I've run the diagnostic at https://aka.ms/PillarInvalidRetention but that only gives me the active policies, no invalid ones.

I'm at a loss and I can't find anything that might resolve the error. I'm hoping anyone here might have some insight or ideas. Thanks in advance!

Can we uninstall CU from control panel if we haven't already run Products Configuration Wizard?

Facing this issue where I have two servers. On server1 Feb 2025 CU is installed while on server2 Jan 2025 and Feb 2025 CU is installed. Now it is not allowing to run Products Configuration Wizard due to missing patch on server1 so I was thinking of removing it from server2 as it is just installed and not applied yet.

I have two server farm. I want to remove/dettach a server from the farm temporarily as the CU installed on it is different that other server. So, I want to remove this server, run on products configuration wizard on other server, then rejoin this server after fixing CU on it.

What is the best way to do it? Shall I use Disconnect-SPConfigurationDatabase Powershell or Remove Server from Central Administration?

Hi all,

I created a field in a SharePoint List that can contain multiple names of persons (from AD).
However, it does not allow me to add a default to it, i.e. two names.

How can I solve that in the List?
If this is not possible, what are the alternatives?

Hello all,

In a SharePoint list I have a number of fields defined as currency.
In the form they show up as a regular number,

I have tried the solutions in this article: Solved: How do I format a field to look like currency but the results are still the same.

Can anyone help?